Position: Marketing Assistant (Part-time)
Position Summary
We are looking for a highly motivated and experienced Marketing Assistant with creative thinking to join our team in a part-time position. The Marketing Assistant will assist with various marketing tasks, and administrative duties to contribute to the success of the Company’s marketing campaigns and initiatives. The Marketing Assistant will report directly to the Sales and Acquisitions Manager.
Key responsibilities will be to assist the Sales, Acquisition and Marketing team with the planning and execution of marketing campaigns; implementation of marketing plans and strategies for our brand, including creation and design of marketing materials, preparation and execution of digital and direct mail marketing campaigns, as well as providing marketing research and analyzes of marketing data to support the team.
Essential Job Functions
- Assist the Sales & Acquisition team with marketing, including market research, content creation, market analysis, blog posts, email campaigns, and marketing materials. This may involve writing, editing, and proofreading content.
- Assist the Sales & Acquisition team in setting up and managing digital marketing campaigns.
- Assist with Direct Mail Marketing campaigns by managing printing of letters/postcards and tracking and managing inbound leads to produce campaign analytics.
- Design and create marketing materials, including but not limited to brochures, flyers, banners, social media graphics, email templates, and other visual content using graphic design software.
- Coordinate deliveries of marketing collateral and various graphic design projects, including booklets, brochures and other information physical and digital marketing materials.
- Assist the Sales & Acquisition team in the maintenance of websites and social media accounts, including reviewing content, drafting, scheduling of posts, and any technical aspects across all channels.
- Provide administrative assistance, including scheduling meetings, maintaining marketing databases and calendars, maintaining and updating Customer Relationship Management software.
- Assisting with Open House events and organizing marketing files and records.
- Conduct research to gather data and insights on industry trends, competitors, and target audience behavior.
- Analyze target market data to identify, assess and recommend effective marketing approaches in acquisitions and sales, and provide insights for improvement.
- Work closely with the sales and marketing team to ensure marketing initiatives are properly implemented and monitored.
- Perform other related duties as assigned.
Position Requirements
- Bachelor’s degree in marketing, business or related field.
- 2 Years of digital marketing, sales or administration experience.
- Proficiency in using social media platforms preferred.
- Hands-on experience with Adobe Creative Suite (Photoshop, InDesign, Illustrator) or other design/visual prototyping software preferred.
Knowledge, Skills and Abilities
- Ability to travel to and from meetings, events or exhibitions.
- Basic knowledge of content creation and editing.
- Strong organizational and time management skills.
- Ability to work independently and manage tasks effectively.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) as well as Adobe Creative Suite (Photoshop, InDesign, Illustrator) or other design/visual prototyping software.
- Familiarity with CRM marketing tools.
- Excellent written and communications skills.
- Strong presentation and interpersonal skills.
- Ability to follow directions.
- Exceptional organizational skills.
- High level of attention to details.
- Demonstrate analytical and problem-solving skills.
- Ability to effectively work independently.
- Ability to work well under pressure, complete deadlines, switch priorities as needed.
Physical Expectations
- Must be able to travel regularly to various job sites in all types of weather (rain or shine). This visit may include walking, climbing, reaching, bending, or crawling.
- Must be able to lift upwards to 30 – 90 pounds at a time.
- Exposure to characteristic construction site dangers such as dust, asbestos, mold and lead.
Disclaimer: This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties for this position. Duties, responsibilities, and activities may change at any time with or without notice.
Position: Construction Superintendent
Position Summary
The Construction Superintendent (CS) is responsible for the supervision of all assigned field activities related to the physical construction and Company’s quality management requirements.
The CS’s duty is to ensure that projects are built in accordance with construction schedules, construction blueprints, building codes, construction details and subcontracts.
Key responsibilities include ensuring maintaining jobsite conditions in ways that eliminate risks for jobsite neighbors, visitors, the public, and all stakeholders, as well as maintaining job site safety rules.
Job Description – Construction Superintendent
Main Tasks and Responsibilities
- Coordinate scheduling of all trades, including subcontractors, inspectors, architects, designers and vendors to complete each project on time.
- Review and accept all assigned blueprints, available subcontracts, and other applicable documents with relevant staff during the preconstruction, construction and post construction of each project.
- Coordinate, lead and manage the on-site construction team.
- Ensure Job site Rules, Safety and Communication procedures are properly implemented at the job site.
- Organize and facilitate cross-trade meetings, filling out all appropriate trades forms to make sure mistakes and defects are identified and eliminated ahead of time.
- Monitor on site job, as well as all materials necessary for the construction job to ensure quality control standards are met at various stages of the project.
- Coordinate and execute all subcontractors, including conducting job walk-thru for each trade, updating project details, monitoring construction schedules, performances and ensuring that deadlines are met.
- Cooperate with company staff to ensure that all subcontracts, material purchases, submittals, deliveries, RFIs and change requests are processed in time to guarantee jobsite arrival by, or before, the times needed and/or timely completion of relevant work.
- Communicate and cooperate between all trades in various roles to identify and resolve problems and conflicts.
- Schedule and perform internal quality control and inspections, as well as external inspections with local county/city and its relevant departments to meet the varying safety and compliance regulations of each job site.
- Regularly monitor unsafe conditions and/or acts of jobsite personnel. Make verbal and written recommendations for both immediate and future correction.
- Monitor and ensure on-site safety compliance.
- Report all risks, issues, and challenges with and all inquiries by sub-contractors, jobsite neighbors, external inspectors or any other external audiences to CS and seek guidance for further actions.
- Prepare daily and weekly reports in accordance with the Company’s policies and procedures.
- Travel between multiple job sites, and simultaneously manage work loads of individual projects.
- Perform all other relevant duties as assigned by CM.
Position Requirements
- High school diploma, but will accept equivalent work experience.
- 5 years prior experience in construction management.
- Experience leading a team of significant size.
- Excellent communication skills and ability to facilitate meetings, both in person and virtually.
- Basic working knowledge of computer applications (Microsoft Office (Excel, Word, Power Point….), Adobe PDF suite) and ability to use the Internet to quickly obtain information.
- Outstanding planning and organization skills, ability to prioritize among multiple tasks.
- Certification in OSHA regulations (minimum 10-hour OSHA certification).
- First aid Certification.
- Ability to accept constructive criticism from colleagues and supervisors.
- Decisiveness, when necessary, coupled with a willingness to seek input and build consensus.
- Ability to demonstrate professional behavior and actions consistent with the Company’s core values.
- A sense of ownership, not just of his or her own work, or that of the company.
Other requirements
- Ability to work on Saturday, as well as full-time outdoors in the heat and cold.
- Capacity to perform physical duties, such as climb stairs, climb ladders, bend, stoop, reach, lift, move and/or carry equipment up to 50 lbs.
- Must have a valid driver’s license and a vehicle capable of carrying supplies, preferably a pickup truck.
- Ability to follow directions from a supervisor.
- Ability to work additional hours as necessary to meet business needs.
Position: Construction Sales Person
Position Summary
The Construction Sales Person (CSP) is responsible for selling the Company’s Design Build services per the Company’s policies and guidelines. CSP reports to the Chief Executive Officer (CEO).
The CSP will have a strong understanding of the construction process, and excel at generating leads, building relationships, and closing deals.
Key responsibilities include lead and sales generation by cold calling, networking, associate referrals, etc. The CSP’s duty is to encounter client calls and meetings while performing all aspects of selling and closing a project. Develop, master, and implement lead generation strategy, as well as effectively maintain client relation management (CRM) system per the Company’s policies and guidelines.
Develop and administer client communication and other arrangements necessary from the sale to the completion of the services sold.
Job Description – Construction Sales Person
Main Tasks and Responsibilities
- Generate new business opportunities.
- Drive sales through the growth of existing and new clients.
- Develop and implement lead generation strategies.
- Master the construction sales process of the Company.
- Perform targeted outreach and sales.
- Develop and maintain new relationships within the industry.
- Identify prospects, set appointments, make effective qualifying sales presentations, and manage sales cycle to close new business.
- Continually analyze the sales process in an effort to refine and improve its success, and work with upper management to establish sales reporting framework.
- Conduct client due diligence reports outlining their needs and expectations.
- Obtain signatures of contracts, change orders, waivers, releases, etc. from clients throughout the sales and construction processes.
- Organize and facilitate client meetings, when appropriate, filling out all appropriate paperwork to make sure client satisfaction is high and client needs are met.
- Strive to achieve the highest levels of customer satisfaction with all customer interactions.
- Become familiar with milestones in construction schedules.
- Conduct job walk-thru with the clients at appropriate phases throughout the construction process.
- Monitor actual versus required performance by Construction Department and relay to clients.
- Cooperate with Procurement Department and Architectural and Design Department to ensure that all designs, client questions, and change requests are processed in time to guarantee client satisfaction.
- Cooperate with Procurement Department and Architectural and Design Department to scope and estimate projects, as well as understand and present various design options.
- Process and collect client payments based on schedule of payments determined by the contract.
- Perform all other relevant duties as assigned by CEO.
Position Requirements
- High School diploma or equivalent in sales, marketing, business administration or related field.
- 5 years prior experience in construction sales, preferably direct and outreach sales., experience in the luxury market a plus.
- Proven sales and leadership experience, ideally in the construction or real estate industry.
- Excellent negotiation and communication skills, and ability to facilitate meetings, both in person and virtually.
- Exceptional customer service skills.
- Excellent knowledge of computer applications (Microsoft Office (Excel, Word, Power Point….), Adobe PDF suite.
- Proficiency with sales management software and CRM.
- Outstanding planning and organization skills, ability to prioritize among multiple tasks.
- Accept constructive criticism from colleagues and supervisors.
- Decisiveness, when necessary, coupled with a willingness to seek input and build consensus.
- Ability to demonstrate professional behavior and actions consistent with the Company’s core values
- A sense of ownership, not just of his or her own work, or that of the company
Other requirements
- Ability to work on Weekends or after office hours per business needs, move and/or carry equipment which may be more than 50 pounds.
- Ability to travel to customer meetings, events or exhibitions.
- Must have a valid driver’s license and a vehicle.
- Ability to follow directions from a supervisor.
- Understand and follow work rules and procedures, including code of safe practices, code of business conduct and dress code.
- Ability to work additional hours as necessary to meet business needs.
Position: Architectural Drafter
Position Summary
We are looking for a dedicated and detail-oriented Architectural Drafter to join our team. The ideal candidate will exhibit exceptional knowledge of Autodesk Revit & LADBS Building Codes. The Architectural Drafter will report directly to the Director of Architecture.
Key responsibilities will be to assist the Director of Architecture in all stages of the project from Pre-Construction to the final Certificate of Occupancy (CofO), including development of construction documentation and construction project specific details, preparation and coordination of clear and concise drawings, as well as providing project details to support the field staff during construction.
Job Description – Architectural Drafter
Main Tasks and Responsibilities
- Assist in the preparation of documents by translating design 3D models into comprehensive and precise drawings that adhere to building codes, regulations, and project specifications.
- Communicate with the Director of Architecture on project timing in a clear and concise manner.
- Track and update time spent per project.
- Perform quality checks to ensure accuracy, consistency, and adherence to drafting standards.
- Assist in permit expediting: when required, pick up / drop off plans and applications from local government agencies / utility companies for plan submittals, and other tasks related to permit expediting.
- Provide updates of Architectural CAD/REVIT files for use in architectural plans (clean-up, audit, reference, troubleshoot, coordinate as required).
- Conduct site visits per department requirements.
- Update drawings based on Plan Check corrections, LID, building, Green codes, or owner directive.
- Provide support to the Architecture and Design team by completing project checklist and using city plan check documentation.
- Use City Plan Check documents to check plans for completeness.
- Maintain updated knowledge of new building codes and energy standards.
- Stay informed of industry trends, emerging technologies, and advancements in drafting techniques to enhance skills, and contribute to process improvements.
- Plan, organize and maintain digital and physical archive of drawings, and project documentation for future reference.
Position Requirements
- 3 Years of architectural drafting experience and High School Diploma
- 3 Years of experience with Revit
- Revit Architecture Certifications (Plus)
- Bachelor’s degree of Architecture or related field (Plus)
Knowledge, Skills and Abilities
- Ability to travel to and from meetings, events or exhibitions.
- Working knowledge of construction techniques, construction schedules, and related coordinating details and dimensions.
- Ability to follow directions.
- Extensive knowledge of construction document preparation.
- Exceptional organizational skills.
- Excellent written and communications skills.
- Proficient with MS Office Suite/Google Office.
- Demonstrate analytical and problem-solving skills.
- Ability to effectively work independently.
- Ability to work well under pressure, complete deadlines, switch priorities as needed, and have an eye for details.
Physical Expectations
- Must be able to travel regularly to various job sites in all types of weather (rain or shine). This visit may include walking, climbing, reaching, bending, or crawling.
- Must be able to lift upwards to 30 – 90 pounds at a time.
- Exposure to characteristic construction site dangers such as dust, asbestos, mold and lead.
Disclaimer: This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties for this position. Duties, responsibilities, and activities may change at any time with or without notice.
Position: Construction Procurement Coordinator
Position Summary
The Construction Procurement Coordinator (CPC) is responsible for the uninterrupted supply of goods and services in accordance with the timelines and procedures set by the procurement department. Construction Procurement Coordinator will be reporting to the Construction Procurement Manager.
The key responsibility of the CPC will be to assist the Procurement Manager with all stages of the procurement process, including meticulous coordination with internal teams, subcontractors, and suppliers, maintaining a keen eye on timelines, and adherence to established procedures. The CPC will play a pivotal role in ensuring the smooth acquisition of construction materials and services.
Job Description – Construction Procurement Coordinator
Essential Job Functions
- Coordination of Procurement Activities and Contracts:
- Handle procurement processes, including preparation of contracts and purchase orders.
- Coordinate with subcontractors and vendors to facilitate material deliveries and engage in contract negotiations.
- Operational and Administrative Support:
- Administer documentation, filing systems, and operational assistance for contract-related activities.
- Ensure the accuracy and completeness of all procurement documents.
- Vendor and Stakeholder Coordination:
- Develop and maintain relationships with local and international vendors.
- Effectively communicate with the design and architecture department for project scope of work and material requirements.
- Facilitate communication with subcontractors; send plans and specifications to obtain proposals and estimates, coordinate change order proposals/estimates.
- Collaborate effectively with utility companies and other stakeholders to ensure on-time and uninterrupted delivery of the related services.
- Project and Logistics Coordination:
- Oversee the logistics of material deliveries, including coordination with freight and customs clearance brokers.
- Assist in project budgeting and material takeoff processes.
- Perform all other relevant duties as assigned by the Procurement Manager.
Position Requirements
- High School diploma required.
- Bachelor’s Degree in business administration, project management, interior design, estimating or relevant logistics field is a plus.
- 3 years prior experience in construction procurement, logistics, or related field.
- Experience in blueprint reading and estimation is a major plus.
- Proficiency in Microsoft Office Suite and Google Sheets.
- Solid knowledge and understanding of procurement processes, policies, and systems.
Knowledge, Skills and Abilities
- An analytical, problem-solving personality with the ability to negotiate and build relationships with vendors and contractors.
- Ability to negotiate, establish, and administer contracts.
- Excellent verbal and written communication skills.
- Outstanding planning and organization skills, ability to prioritize and manage time efficiently among multiple tasks.
- Ability to effectively work independently with general supervision.
- Accurate and precise attention to detail.
- Commitment to meet deadlines.
- Accept constructive criticism from colleagues and supervisors.
- Ability to demonstrate professional behavior and actions consistent with the Company’s core values.
Ability to work well with management and staff at all levels.
Physical Expectations
- Ability to travel to meetings, offsite storage warehouse, events or exhibitions per department request.
- Ability to follow directions from a supervisor.
- Physical ability to visit various job sites and lift upwards to 50 pounds at a time.
Disclaimer: This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties for this position. Duties, responsibilities, and activities may change at any time with or without notice.
